Connect, Grow, Thrive

ETAS Journal Special Supplement Guidelines

14. ETAS Journal SPECIAL SUPPLEMENT

The Special Supplement topic should be agreed with the ETAS Journal Editor-in-Chief and the deadlines verified. The Supplement itself should contain 8 –10 articles.

14.1   Content: The articles should vary in perspective and content and reflect the needs of a large and diverse membership.  

14.1.1 Specific requirements on content

  • Full-length articles must not to exceed 2,500 words, including references; practical articles not to exceed 2,000 words, including references), and must include a brief 50-word abstract.
  • Articles must be written as MS Word document and sent as email attachment, including the author’s short biographical information and mailing address.
  • Articles must not include ‘commercial’ text selling, promoting, or endorsing products or services.

14.1.2 Specific requirements on format: Articles must

  • be printed across A4 pages upright and left justified, as Word document in a black, 12-point font such as Times New Roman or Arial
  • not be in columns, indented, or framed
  • have no hyphenated words at the line end
  • include only tables and diagrams formatted in Word (other illustrative material should be sent separately by mail and be black on white)
  • not contain headers or footers

14.1.3 Specific requirements on references

  • For notes within the text, use the APA 6th Edition Reference Style in-text citations format (author-publication date-page number), not footnotes or endnotes
  • Sources used as in-text citations should be included in the Reference List.
  • For the references, use APA 6th Edition Reference Style Guide. Sample formats for both in-text citations and references are available online at http://owll.massey.ac.nz/referencing/apa-interactive.php or check ETAS Journal 2015 or other editions since 2011.
  • Sources included in the Reference List must match those that have been cited in-text.

14.2 Illustrations: The Special Supplement Editor(s) are responsible for providing the ETAS Journal DTP/graphic designer with the photos, graphics, or other illustrations relevant to or reflecting the thematic framework of the Supplement to go with the Special Supplement front page. This or another suitable illustration will recur throughout the Supplement to reinforce the theme and aid reader orientation. All illustrations must be credited and copyright permission obtained, if applicable.

14.3 Special Supplement Editor(s) Duties and Responsibilities

  • Prepare a Special Supplement Call for Articles, to include a description of the Supplement themes, submission guidelines for both content and format, and deadlines for submission, to be published in a journal issue at least six months before the Supplement’s scheduled publication
  • Solicit articles from a variety of people well in advance of the deadline
  • Follow up prospective contributors two – three months before deadline
  • If including articles previously published in another publication, obtain permission to reprint and add an acknowledgment note at the end of the article: e.g. This article first appeared in…  (provide exact publication details) and reprinted here with the kind permission of…)
  • Stress compliance of submission deadline to all contributors
  • Acknowledge receipt of articles as soon as they arrive
  • As soon as articles have been reviewed and considered suitable, begin preliminary editing, making sure that articles follow the ETAS Journal in-house style guide and the APA 6th Edition Reference Style (http://owll.massey.ac.nz/referencing/apa-interactive.php or check articles in any ETAS Journal editions from 2011-2015) adopted by ETAS Journal for both in-text citations and reference list.
  • If major changes are necessary, liaise with the ETAS Journal Editor and contact the author explaining this.
  • Write the Supplement Foreword (500 – 800 words)
  • Send edited articles (including authors’ bionotes and mailing addresses) and Supplement Foreword to Editor at: journal@e-tas.ch
  • Should there be any articles which could not be included in the Journal for any of the following reasons (e.g. lack of space or arrival after deadline, lack of necessary copyright, commercial bias), the Supplement Editor(s) are expected to contact the author(s) stating reason for non-inclusion and return articles with explanation (e.g. we do not accept ‘commercial’ texts, unsuitability, or repetition of content)

Notes:

If Supplement Editor(s) receive a contribution they question (e.g. concerning content, standard, or suitability), they are expected to consult with the ETAS Journal Editor.

The Editors reserve the right to make editing changes for clarity or brevity without prior consultation with the author(s). Authors will be contacted regarding any major editing or revisions. All contributors will receive one complimentary copy of the ETAS Journal.

Both ETAS Journal and the author(s) hold the copyright to the articles published in this Journal. Articles may not be reprinted without prior permission of ETAS Journal and the author(s).

14.4 APPENDICES

SAMPLE SPECIAL SUPPLEMENT CALL FOR ARTICLES 

Call for Papers for the Special Supplement on Cross-Cultural Communication in ELT 

ETAS Journal Winter 2015

ETAS Journal invites submissions for its Special Supplement on Cross-Cultural Communication in ELT, Winter Edition 2015

Topics should address one of the following issues, or other related issues that are relevant to Cross-Cultural Communication in English Language Teaching (Note: Cross-cultural communication is considered synonymous with intercultural communication):                                          

  • intercultural communication
  • dealing with cultural stereotypes in the classroom
  • using authentic cross-cultural materials in the classroom
  • teachers/trainers’ role in helping to preserve peace amidst current events of religious/ ethnic/ cultural conflicts
  • cultural bias in assessment
  • training and qualifying to be an intercultural skills trainer
  • communication in an international classroom environment
  • leadership, motivation, and change management across borders
  • the role of the teacher/trainer as cultural ambassador (… and of which culture?)
  • the role of technology in intercultural communication
  • cross-cultural aspects of working in virtual teams
  • cross-cultural competence as part of curriculum design

Submission may be in any of these formats:

Full-length articles: Articles in this category advance conceptual, research-based, or theoretical arguments that bridge theory and practice in Cross-Cultural Communication in ELT. Articles must be fully grounded in current literature and should not exceed 2,500 words, including references. 

Best practices and teacher reflections: Articles in this category feature descriptions of teaching techniques or activities, teaching methods, best practices, professional development, and other useful information. Articles should specify audience, materials, procedures, and teacher reflections on procedures. Submissions to this section should not exceed 2,000 words, including references.

Specific requirements on content: Articles must

  • include a brief, 50-word abstract
  • not include ‘commercial’ text selling, promoting, or endorsing products or services
  • be written as a MS Word document and sent as email attachment, including a short biographical information about the author and mailing address

Specific requirements on format: Articles must

  • be printed across A4 pages upright and left justified, as Word document in a black, 12-point font such as Times New Roman or Arial
  • not be in columns, indented, or framed
  • have no hyphenated words at the line end
  • include only tables and diagrams formatted in Word (other illustrative material should be sent separately by mail and be black on white)
  • not contain headers or footers

Specific requirements on references

  • For notes within the text, use the APA 6th Edition Reference Style in-text citations format (author-publication date-page number), not footnotes or endnotes
  • Sources used as in-text citations should be included in the Reference List.
  • For the references, use APA 6th Edition Reference Style Guide. Sample formats for both in-text citations and references are available online at http://owll.massey.ac.nz/referencing/apa-interactive.php or check ETAS Journal 2015 or other editions.
  • Sources included in the Reference List must match those that have been cited in-text.

Please send submission, including a very brief abstract, a short biodata, and mailing address, as a Word document by email attachment by 1st August 2015. Contributors will receive one complimentary copy of ETAS Journal.

For any queries please contact the Special Supplement Editors: David Kaufher (davidkaufher@gmail.com) and Christina Kwok (ckwok@bluewin.ch).